City of Columbus - File #: 2382-2015

• File #: 2382-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/18/2015
• In control: Technology Committee
• On agenda: 11/2/2015
• Final action: 11/4/2015
• Title: To authorize the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to enter into an agreement with Biddle Consulting Group Inc. for licensing, maintenance and support of CritiCall and OPAC software in accordance with sole source provisions in the Columbus City Code; and to authorize the expenditure of $6,894.00 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($6,894.00)

Date	Ver.	Action By	Action	Result
11/4/2015	1	CITY CLERK	Attest
11/4/2015	1	MAYOR	Signed
11/2/2015	1	COUNCIL PRESIDENT	Signed
11/2/2015	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to continue an agreement with Biddle Consulting Group Inc. for upgrades and licensing of CritiCall software. This software is utilized by the Civil Service Commission for testing of non-uniformed personnel. The previous agreement was authorized by ordinance 2221-2014, passed November 3, 2014 through purchase order EL016491. This contract agreement will provide an additional year of software maintenance and support for the period December 17, 2015 through December 16, 2016. The total cost of software licensing, maintenance and support is $3,995.00.

This legislation also authorized the Director of the Department of Technology (DoT), on behalf of the Civil Service Commission, to continue an agreement with Biddle Consulting Group Inc. to provide maintenance and support of OPAC application. This application is also utilized by the Civil Service Commission for testing of non-uniformed personnel. This agreement coverage date for software maintenance and support will be for the period December 14, 2015 through December 13, 2016 at a cost of $2,899.00. The total expenditure to be authorized under this ordinance will be $6,894.00.

Biddle Consulting Group is the sole provider and copyright holder of the CritiCall and OPAC software utilized by Civil Service. Accordingly, Biddle Consulting is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Chapter 329.

EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT:
Last year (2014), the Department of Technology expended $3995.00 (Ord. 2221-2014...