Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Fleet Management Division with Advanced Fuel Systems, Inc to assess, repair and remediate the City fuel and generator site locations. The original contract was established pursuant to Solicitation SA#005570, and authorized under the authority of Ordinance No. 2295-2014, passed November 3, 2014.
Emergency action is requested so that Fleet Management can address emergency repairs and/or renovations to capital assets. This is of special consideration given the broad scope of city fuel infrastructure assets managed and maintained by the Division of Fleet Management.
Contract Compliance Number is 31-1622985. Expires 3/7/2016
Fiscal Impact: The cost of this modification is $250,000.00, and sufficient appropriation exists within the Fleet Management Operating and Capital Funds to fund this modification.
Title
To authorize and direct the City Auditor to transfer $50,000.00 within the Fleet Management Operating Fund; to authorize the Finance and Management Director to modify and extend a contract on behalf of the Fleet Management Division with Advanced Fuel Systems, Inc in order to continue the City's Fuel Tank Management Initiative; to authorize the expenditure of $200,000.00 from the Fleet Management Capital Fund; to authorize the expenditure of $50,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, pursuant to the formal bid for fuel tank management, SA#005570, Advanced Fuel Systems, Inc. was deemed the lowest, responsible, and responsive bidder; and
WHEREAS, the Finance and Management Director entered into contract with Advanced Fuel Systems, Inc. pursuant to Ordinance Number 2295-2014, passed November 3, 2014, for assessment, repair and remediation of the City fuel and generator site locations; and
WHEREAS, it is necessary to modify and extend the contract with A...
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