Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with vendors from previously established Universal Term contracts for automotive parts, supplies and services. These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Bob Sumerel Tire Company - CC# 310807676 expires 10/9/15 (in process of updating)
ESEC Corporation-CC# 341285858 expires 03/20/16
Sutphen Corporation -CC# 310671786 expires 04/21/17
Fiscal Impact: The Fleet Management Division budgeted $750,000 for tires in 2015. $500,000 has been encumbered for tire purchases thus far this year. This legislation authorizes an additional $100,000 from Bob Sumerel Tire Company under a previously established Universal Term Contract for the remainder of 2015. Additionally, over $5.6 million was budgeted for the purchase of automotive parts, supplies, and services. This legislation also authorizes the additional expenditure of $50,000 for the purchase of automotive parts from ESEC Corporation and $20,000 for service from Sutphen Corporation, both under previously established Universal Term Contracts with the city.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies and services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish purchase orders for the purchase of automotive parts, supplies, services and tires for the Fleet Management Division per the terms and conditions of previously established Universal Term contracts and to authorize the expenditure of $170,000.00 from the Fleet Management Fund; and to declare an emergency. ($170,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bid...
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