Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services to enter into a contract with Intergraph Corporation for Premium Maintenance Services for the Computer Aided Dispatching System (CAD) starting June 1, 2016 through May 31, 2017. CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire). The system dramatically aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. Intergraph completed the project and went live with the new CAD system in June 2011, and the first year of the Premium Maintenance Services was in 2012 (1250-2012). It is now necessary to enter into the fifth of five-year services contract agreed upon in the original CAD installation contract (EL009776). The warranty period for the new systems expired on June 30, 2012.
Contract Compliance: Contract Compliance Number # CC73222-114115 - Expires: April 29, 2016.
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System.
FISCAL IMPACT: This ordinance authorizes the appropriation and expenditure of $391,581.24 in the E911 fund to contract with Intergraph Corporation for the maintenance of the CAD system. Funds were not specifically budgeted in the E911 fund specifically for this contarct. However, available monies in the fund can be used for this purpose. E911 funds are earmarked towards the payment of the City's E911 operations. The total expenditures for CAD maintenance in 2014 were $337,388.86 and $352,356.65 in 2015.
Title
To authorize the appropriation and expenditure of $391,581.24 from the un...
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