Explanation
BACKGROUND: This ordinance is for the option to purchase McAfee Security Products and Solutions. The main user of this contract will be the Department of Technology to supply McAfee multi-purpose security products for various City agencies. The term of the proposed option contract would be approximately two (2) years, with the option to extend the contract for one (1) additional one-year period if mutually agreed upon. The Contract is through June 30, 2018. The Purchasing Office opened formal bids on June 2, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, RFQ # RFQ001475. Two-Hundred Fifty-Eight (258) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award of the contract to the lowest, responsive and best bidder:
SHI International Corp., CC#223009648 (Expires September 1, 2017); All Items, $1.00
Total Estimated Annual Expenditure: $75,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the contract would be in danger of lapsing and there could be a lapse in security for the City. The current contract ends June 30, 2016.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase McAfee Security Products and Solutions with SHI International Corp.; to authorize the expenditure of one (1) dollar to establish the contracts from the General Fund and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 2, 2016 for McAfee Security Products an...
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