City of Columbus - File #: 1699-2016

• File #: 1699-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/20/2016
• In control: Public Utilities Committee
• On agenda: 7/25/2016
• Final action: 7/26/2016
• Title: To authorize the Director of Public Utilities to execute a planned contract modification of the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with PRIME AE Group, Inc. for four Division of Water projects; to authorize a transfer and expenditure up to $774,752.65 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2016 Capital Improvements Budget. ($774,752.65)

Date	Ver.	Action By	Action	Result
7/26/2016	1	CITY CLERK	Attest
7/26/2016	1	ACTING MAYOR	Signed
7/25/2016	1	COUNCIL PRESIDENT	Signed
7/25/2016	1	Columbus City Council	Approved	Pass
7/18/2016	1	Columbus City Council	Read for the First Time

Explanation

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2014 - 2016 Construction Administration and Construction Inspection Services Agreement with PRIME AE Group, Inc. Funding for this modification will be for the following Division of Water projects:

· Mound Street Booster Station Improvements, CIP No. 690459-100000, Contract 2029; CPA: “Hilltop”
· Henderson Road Booster Station Improvements, CIP No. 690473-100006, Contract 2030; CPA: “Northwest”
· Westgate East Tank Replacement, CIP No. 690537-100001, Contract 2032. CPA: “Hilltop”
· HCWP Lagoon #2 Sludge Removal 2016, No. CIP 690331-100004, Contract 2153; CPA: “N/A” - services multiple communities)
(CPA = Community Planning Area)

1.1. Amount of additional funds to be expended: $774,752.65
Original Contract Amount: $ 901,898.52 (EL016221, EL016222, EL016223)
Modification 1 (current): $ 774,752.65
Total (Orig. + Mod. 1) $1,676,651.17

1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 1414-2014). This is a continuation of the anticipated process.

1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects from 2014 - 2016. The procurement process for selecting Prime AE Group, Inc. was explained in Ordinance No. 1414-2014.

1.4. How cost of modification was determined:
Cost proposals were provided by PRIME AE Group, Inc., reviewed by the Division of Water, and were deemed acceptable.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Mound Street Booster Station (690459) will be replaced. This booster station serves the Mound Pressure District (Hilltop) and will help ensure the supply of water and fire flows in the ar...