Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Utility Cut & Restoration 2016 service.
Services performed under this contract include various backfill & pavement restorations for excavations from deposited permits and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is October 12, 2016. The contract was led by the Office of Support Services through Vendor Services and Bid Express. One bid was received on August 25, 2016 (one majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Co. $310,407.50 Columbus, Ohio Majority
The bid documents contain Special Provision 146 which states, “It is the City’s intent to fully utilize the available funding provided to its Utility Cut and Restoration Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $250,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract (maximum of $250,000.00). In the event that the City does add utility cuts to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $250,000.00), responsive and responsible and best bidder per Columbus City Code Section 329.”
Special Provision 146 also states, “The duration of this contract is three (3) years and shall expire October 13, 2019." There is also an escalator clause that will increase the base contract item amounts by 2.00% for the second year from October 13, 20...
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