Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the renewal of Cisco WebX services with Network Dynamics Inc.in the amount of $89,931.78, for a one (1) year term period from March 01, 2017 through February 28, 2018, utilizing a pre-existing Universal Term Contract (PA000220/FL005447- Expiration Date: 6/30/17, which has one more year extension through 06/30/2018.
The Department of Technology's (DoT) Telephone Services provides Cisco Unified Communications services that support various business functions and allows all city agencies and departments to communicate. Currently the DoT has a need to renew the Cisco WebX services which integrates audio, video, and web conferencing capabilities. These services have been in existence since 2011 and are associated with the Cisco Unified Communications product suite currently in service.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order for services is established in a timely manner and in order to meet the Auditor’s Office due date for the end-of- year closing.
FISCAL IMPACT: In 2015, ord.#:2680-2015, passed 11/23/2015 authorized the funds to cover the 2016 year cost ($88,357.50) for this service. Funds were budgeted and are available for this expense within the Department of Technology, Information Services Division, Information Services Operating Fund. The cost associated with this ordinance is in the amount of $89,931.78.
CONTRACT COMPLIANCE NUMBERS:
Network Dynamics Inc.: F.I.D #: 36- 3941419 C.C. #: Expiration Date: 11/18/2016
DAX Vendor Account #:007308
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Purchase Agreement (PA/UTC) with Network Dynamics Inc., for the renewal of Cisco WebX services; and to authorize the expenditure of $...
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