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File #: 0262-2017    Version: 1
Type: Ordinance Status: Passed
File created: 1/27/2017 In control: Public Utilities Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of Public Utilities to execute a construction contract with U.S. Utility Contractors for the Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Project; to authorize a transfer and expenditure up to $577,521.58 within the Electricity General Obligations Bonds Fund; for the Division of Power; and to authorize an amendment to the 2016 Capital Improvements Budget. ($577,521.58)
Attachments: 1. ORD #0262-2017 Bid Tab, 2. ORD #0262-2017 QFF, 3. ORD #0262-2017 Information, 4. ORD #0262-2017 SWIF, 5. ORD #0262-2017 Funding, 6. ORD #0262-2017 map

Explanation

 

1. BACKGROUND:  This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractors for the Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Project; in an amount up to $577,521.58 for the Division of Power.

 

This project consists of installing approximately 127 overhead and underground LED street lights in the Dublin-Granville Rd. / Deewood Dr. / Maple Canyon Dr. area, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Invitation for Bid (IFB).

 

The planning area for this project is “Northland” and includes the following boundaries:  to the-east: Cleveland Avenue; to the south: E. Dublin-Granville Road; to the west: Maple Canyon Avenue; and to the north: Jewett Drive.

 

 2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:

This work is being performed with the City of Columbus’s goal to light every street.  The addition of street lighting to the project area could provide a sense of security and additional visibility on the roadways.  This may potentially draw additional residents to the area, as well as cause them to frequent adjacent businesses in the area. 

 

3.0 CONSTRUCTION CONTRACT AWARD:  The Director of Public Utilities publicly opened three bids on January 11, 2017 from: U.S. Utility Contractors - $577,521.58; Complete General Construction - $583,002.75; and Jess Howard Electric - $741,575.54.

 

3.1 PRE-QUALIFICATION STATUS: U.S. Utility Contractors has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.  There are no proposed subcontractors on this project.

U.S. Utility Contractors’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $577,521.58.  Their Contract Compliance Number is 34-1606689 (expires 2/19/18, Majority) and their DAX Vendor Account No. is 006739.  Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against U.S. Utility Contractors.

 

4. FISCAL IMPACT:  A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.

 

Title

 

To authorize the Director of Public Utilities to execute a construction contract with U.S. Utility Contractors for the Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Project; to authorize a transfer and expenditure up to $577,521.58 within the Electricity General Obligations Bonds Fund; for the Division of Power; and to authorize an amendment to the 2016 Capital Improvements Budget.  ($577,521.58)

 

Body

 

WHEREAS, three bids for the Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on January 11, 2017; and

 

WHEREAS, the lowest, best, most responsive and responsible bid was from U.S. Utility Contractors in the amount of $577,521.58; and

 

WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Project; and

 

WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and 

 

WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and

 

WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,

 

 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities is hereby authorized to award and execute a contract for the Dublin-Granville / Deewood / Maple Canyon Street Lighting Improvements Project with U.S. Utility Contractors, 3115 East 17th Avenue, Columbus, Ohio 43219; in an amount up to $577,521.58; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.

 

SECTION 2.  That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.

 

SECTION 3. That the transfer of $577,521.58 or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Electricity G.O. Bonds Fund, per the account codes in the attachment to this ordinance.

 

SECTION 4.  That the 2016 Capital Improvements Budget is hereby amended, in Fund 6303 - Electricity G.O. Bonds Fund, as follows:

 

Project ID | Project Name | Current Authority | Revised Authority | Change

P670781-100000 (NEW) | W. Westgate/Sylvan SL Imp’s | $736,320 | $423,099 | -$313,221

P670782-100000 (NEW) | Valleyview SL Imp’s | $360,640 | $96,340 | -$264,300

P670866-100000 (NEW) | Dublin-Granville / Deewood /Maple Canyon SL Imp’s | $536,640 | $1,114,161 | +$577,521

 

SECTION 5. That the expenditure of $577,521.58 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.

 

SECTION 6.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 7.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 8.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 9.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 10.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.