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File #: 0312-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/2/2017 In control: Recreation & Parks Committee
On agenda: 3/27/2017 Final action: 3/29/2017
Title: To authorize the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for a gravel expansion of the parking lot at the Big Run Athletic Complex; and to authorize the expenditure of $50,000.00 from the Recreation and Parks Voted Bond Fund. ($50,000.00)
Attachments: 1. Big Run Park Parking Expansion - DAX, 2. M&D Contract Compliance

Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors, Inc. dba M&D Blacktop Sealing for a gravel expansion of the parking lot at the Big Run Athletic Complex.

With an operational change within Recreation and Parks, the Sports Section now oversees the reservations, programming and tournaments at the Athletic Complexes. Since this change six months ago, there has been a 26% increase in revenue at the Big Run Athletic Complex. This increase in use requires additional parking be added to the already existing 58 space parking lot. The new, proposed lot, adjacent to the existing lot, will provide the ability to park an additional 64 cars to accommodate the anticipated increase in programming of the facility.

The costs for this project will be $46,300.00 with a contingency of $3,700.00 for a total of $50,000.00.

Bids were requested in accordance with City Code Section 329 and received by the Recreation and Parks Department on January 24, 2017. Bids were requested from the following companies:

Company Amount
M&D Blacktop (MAJ) $46,300.00
TFR Construction (MAJ) No Bid
Ferguson Construction (MAJ) No Bid

After reviewing the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.

Principal Parties:
M&D Blacktop Sealing
2020 Longwood Avenue, Grove City, OH 43123
Mark Nance 614-875-9989
Exp. Date: 2/1/2019

Benefits to the Public: The sports community has been requesting additional programming options and desperately awaiting the ability for increased time and space. The expanded parking allows for greater safety by making it possible for users to park in close proximity during large events rather than spilling out to less secure areas of the park away from the complex. Revenue has increased 26% in the last 6 months since the Sports section has taken over, and this is before the addition of the l...

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