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File #: 0481-2017    Version: 1
Type: Ordinance Status: Passed
File created: 2/17/2017 In control: Public Service & Transportation Committee
On agenda: 3/13/2017 Final action: 3/16/2017
Title: To authorize the Director of Public Service to enter into contract for the Parking Violations Bureau with Xerox State & Local Solutions to provide parking violation processing services; to authorize the expenditure of $513,963.00 from the Parking Meter Program Fund for this contract; and to declare an emergency. ($513,963.00)
Attachments: 1. PVB Legislation Templates
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a one year contract with possible extensions in the amount of up to $513,963.00 for the Parking Violation Bureau’s ticket processing and vehicle impound systems.

The Department of Public Service solicited Requests for Proposals for the Parking Violations Bureau - Parking Violation Processing Services contract.

The intent of this project is to provide the City of Columbus, Department of Public Service, with design, implementation, operation, and support of the City’s Parking Violation Bureau’s ticket processing and vehicle impound systems.

The project was formally advertised on the Vendor Services web site from November 30, 2016, to January 13, 2017. The city received two (2) responses. Both proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 30, 2017.

Company Name City/State Majority/MBE/FBE/ASN /PHC
Xerox State & Local Solutions Indianapolis, IN MAJ
Passport Parking, Inc. Columbus, OH MAJ

Xerox State & Local Solutions (Xerox) received the highest score given by the evaluation committee and will be awarded the Parking Violations Bureau - Parking Violation Processing Services contract.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Xerox State & Local Solutions (Xerox).

2. CONTRACT COMPLIANCE
The contract compliance number for Xerox State & Local Solutions (Xerox) is 13-1996647 and expires on 1/11/19.

3. FISCAL IMPACT
This funding for this project is available within the Parking Meter Program Fund (2268)

4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Parking Violation Processing Services for the City of Columbus.

Title
To authorize the Director of Public Service to enter in...

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