Explanation
1. BACKGROUND
The Division of Infrastructure Management utilizes mowers in their city-wide mowing operations. The Department of Public Service and Fleet Management recognize the need to replace a unit that was disposed of in 2016, BT20911.
The City of Columbus Purchasing Department advertised RFQ004928 for the one time purchase of one (1) 4WD Mower. Bids were opened on March 29, 2017; two (2) bids were received.
Company Name Bid Amount City/State Majority/MBE/FBE
JD Equipment Inc. $25,790.90 New Albany, OH Majority
Century Equipment $33,581.10 Toledo, OH Majority
The lowest bid received was from JD Equipment for an alternate mower specified that was determined to be the lowest, responsive, responsible and best bidder.
2. FISCAL IMPACT
This expense is budgeted within Fund 2265, The Street Construction Maintenance & Repair Fund.
3. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to establish a purchase order as quickly as possible; this purchase is replacing a unit that has already been disposed.
Title
To authorize the Finance and Management Director to enter into contract for the purchase of one (1) 4WD Mower from JD Equipment; to authorize the expenditure of $25,790.00 within Fund 2265, The Street Construction Maintenance & Repair Fund; and declare an emergency. ($25,790.00)
Body
WHEREAS, there is a need to replace a 4WD mower for the Division of Infrastructure Management; and
WHEREAS, the Purchasing Office advertised and solicited bids (RFQ004928) for the purchase of said equipment; and
WHEREAS, said bid has been tabulated and evaluated and is recommended to award to JD Equipment, Inc. as the lowest responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of...
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