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File #: 1197-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/28/2017 In control: Public Safety Committee
On agenda: 5/22/2017 Final action: 5/24/2017
Title: To authorize and direct the Director of Public Safety, on behalf of the Division of Police, to enter into contract with Power DMS Inc. in accordance with the provisions of sole source procurement, to authorize the expenditure of $45,000.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency ($45,000.00)
Attachments: 1. POWERDMS, 2. Power DMS Sole Source Letter, 3. Sole Source Doc
Explanation

BACKGROUND: To authorize and direct the Director of Public Safety, on behalf of the Division of Police, to enter into contract with Power DMS Inc. for multiple user licenses that will grant Division personnel access to a document management system that meets the Commission on the Accreditation of Law Enforcement Agencies (CALEA) standards and approvals as well as provides online access to all Division forms, publications and trainings.

It is in the City's best interest for the Director of Public Safety, on behalf of the Division of Police to enter into contract with Power DMS Inc. with the option for three (3) renewals based on the fee schedule in the contract to provide and continue a streamlined document management system that is in compliance with all CALEA standards. Power DMS is the only software license that is approved and sanctioned by CALEA.

Bid Information: Power DMS, Inc. is the sole source provider of Power DMS in North America; therefore, this contract is being awarded pursuant to the sole source provisions of Chapter 329 of the City Code. Power DMS is the only vendor who manufacturers and distributes Power DMS.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No: CC668885-115837, Power DMS Inc.

Emergency Designation: Emergency legislation is requested so that the Division of Police may immediately enter into contract to allow access to the document management system, to assure compliance with CALEA standards and approvals as well as provide Division personnel with online access to all Division forms, publications, and trainings.

FISCAL IMPACT: This ordinance authorizes an expenditure of $45,000.00 from the Law Enforcement Contraband Seizure Fund.

Title

To authorize and direct the Director of Public Safety, on behalf of the Divisi...

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