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File #: 1232-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/2/2017 In control: Technology Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Director of the Department of Technology to enter into a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $8,821.48 from the Department of Technology, Information Services Operating Fund. ($8,821.48)
Attachments: 1. 1232-2017 Coplogic Quote -2017, 2. 1232-2017 EXP, 3. 1232-2017 - Coplogic - Sole Source Letter - 2017, 4. 1232-2017 - Sole Source Form - Coplogic 2017
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Director of the Department of Public Safety, Division of Police, to enter into a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions FL Inc. at a cost of $8,821.48, for the coverage term period from July 1, 2017 through June 30, 2018. This system allows citizens to file police reports with the Division of Police over the internet. The system was originally procured under authority of ordinance #1249-2007 passed August 2, 2007 through FL003884, and the most recent maintenance and support contract was authorized under ordinance number 0988-2016 passed May 16, 2016 through PO018457.

The Coplogic Desk Officer Reporting System is a proprietary system from LexisNexis Risk Solutions. As such, the City must purchase annual support and maintenance from LexisNexis Risk Solutions. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.

CONTRACT COMPLIANCE:
Vendor Name: LexisNexis Risk Solutions FL Inc. CC#: 41-1815880 Expiration Date: 3/28/18
(DAX Vendor Account #: 007871)

FISCAL IMPACT:
In 2015, $7,563.00 and in 2016, $8,168.04 was expended for software maintenance and support services of the Coplogic Desk Officer Reporting System. This year, the cost is $8,821.48 for software maintenance and support services. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.

Title
To authorize the Director of the Department of Technology to enter into a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $8,821.48 from the Department of Technology, Information Services Oper...

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