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File #: 1282-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/5/2017 In control: Technology Committee
On agenda: 6/5/2017 Final action: 6/8/2017
Title: To authorize the Director of the Department of Technology to enter into a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure; to authorize the expenditure of $315,833.68 from the Department of Technology, Information Services Division, Information Service Operating Fund; and to declare an emergency. ($315,833.68)
Attachments: 1. 1282-2017 EXP, 2. 1282-2017 - Bid Tab, 3. 1282-2017 - The Fishel Company Fiber Restoration and Maint. Services Bid
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with The Fishel Company for maintenance and restoration services in support of the City’s fiber optic infrastructure. The contract will provide for all labor, equipment, and materials needed to ensure reliable operation of the City’s fiber network. The term of the contract is for 12 months starting May 22, 2017. The contract includes options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. The total cost for the first year (2017) of the agreement is $315,833.68.

The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to RFQ004871 solicitation/project number 47-03302017. Two responses to this solicitation were received which opened March 12, 2017 at 1:00 p.m. The Fishel Company was the lowest responsive, responsible, and best bidder:

Project Number/ Name | Bid Express Number | Bidders | Amount:
47-03302017 | RFQ004871 |2017 Fiber Restoration & Maintenance Services:
1. Gudenkauf Corporation $336,368.28
2. The Fishel Company $315,833.68

The City owns approximately 500 miles of fiber optic cabling in various strand count quantities throughout the City. Services are needed to regularly inspect and maintain these assets and provide emergency restoration in the event of unforeseen damage to the fiber network.

The 2016 State of Ohio mandate requiring participation in the Ohio Utilities Protection Service (OUPS) has increased the City’s expenditures related to cable locate ticket screening and the corresponding cable locate ticket marking of our fiber assets. The quantity of these tickets fluctuate depending on the construction activities throughout our fiber service area.

CONTRACT COMPLIANCE:
Vendor Name: The Fishel Company C.C. #: 31-4560115 Expiration Date: 04/06/2019
Dax Vendor Account #: 006049

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