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File #: 1361-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/15/2017 In control: Technology Committee
On agenda: 6/5/2017 Final action: 6/8/2017
Title: To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics Incorporated for Cisco SmartNet hardware maintenance support services, for the city's metronet infrastructure, from an existing purchase agreement (PA) established for the Department of Technology; to authorize the expenditure of $442,554.24 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($442,554.24)
Attachments: 1. Cisco Smartnet 2017 quote.pdf, 2. 1361-2017 EXP.pdf
Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish a purchase order for Cisco SmartNet maintenance services to support citywide metronet hardware. This purchase will be accomplished through a purchase agreement (PA000220) that is established with Network Dynamics Incorporated that expires June 30, 2018. Establishing this purchase order will provide Cisco hardware maintenance support for the City's metronet for a one (1) year term period of July 1, 2017 through June 30, 2018, at a cost of $442,554.24. The contract was most recently renewed under the authority of ordinance no. # 1454-2016, passed by City Council June 27, 2016 establishing PO021345.

The metronet is a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), purchasing/procurement/accounting systems, payroll/personnel, VOIP telephone service, and geographic information systems (GIS).

EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities and to ensure no service interruption.

FISCAL IMPACT:
In 2015 and 2016, $400,958.19 and $397,864.09 were expended respectively for services associated with Cisco SmartNet for metronet hardware maintenance support services. Funding for this year (2017) in the amount of $442,554.24 was budgeted and is available for the Cisco SmartNet services within the Department of Technology, Information Services Division, Information Services Operating Fund and other fund agencies' direct charge budgets within DoT.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: Network Dynamics Incorporated (DAX vendor#: 007308); F.I.D#/C.C#: 36-3941419; Expiration Date: 11/22/2018
Title

To authorize the Director of Finance and Management to establish a purchase order with Network Dynamics I...

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