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File #: 1411-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/19/2017 In control: Finance Committee
On agenda: 6/5/2017 Final action: 6/8/2017
Title: To authorize the Finance and Management Director to enter into contracts for the option to purchase Traffic Pedestrian Signal Equipment with General Traffic Equipment, Corp., Baldwin & Sours, and Path Master; to authorize the expenditure of $3.00 to establish the contract from the General Fund; and to declare an emergency. ($3.00).
Attachments: 1. 1411-2017 AC Account Info - Legislation Templates 2017
Explanation

BACKGROUND: This legislation is for the option to establish Universal Term Contracts (UTC) for Traffic Pedestrian Signal Equipment. The Division of Public Service is the primary user. Traffic Pedestrian Signal Equipment is used in traffic signal installations along roadways throughout the City of Columbus. The term of the proposed option contracts would be approximately three (3) years, expiring January 31, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on February 9, 2017.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ004285). Three (3) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

General Traffic Equipment Corp: CC000640; Items 1-6, 9, 10; $1.00
Baldwin & Sours, Inc.: CC004700; Items 11, 12; $1.00
Path Master, Inc.: CC005987; Items: 7, 8; $1.00

Total Estimated Annual Expenditure: $80,000.00, Division of Public Service, the primary user.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Finance and Management Director to enter into contracts for the option to purchase Traffic Pedestrian Signal Eq...

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