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File #: 1097-2017    Version: 1
Type: Ordinance Status: Passed
File created: 4/18/2017 In control: Technology Committee
On agenda: 6/19/2017 Final action: 6/20/2017
Title: To authorize the Director of the Department of Technology to renew a contract with Netraid, for the purchase of HP and EMC Extended Warranty Services for the City's data center systems; to authorize the extension and use of any remaining funds on the current purchase order; and to authorize the expenditure of $80,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($80,000.00)
Attachments: 1. 1097-2017 NetRaid Quote City of Columbus-Final 2017, 2. 1097-2017 EXP
Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an agreement with Netraid for extended warranty services on Hewlett Packard servers and EMC data storage equipment for the term period of July 1, 2017 to June 30, 2018 at a cost of $80,000.00. The Department of Technology procured this service in 2015 through solicitation SA005798 with an option to renew annually for two additional one year terms by mutual agreement and approval of proper City authorities. This is the third year of a three year contract. The latest contract was authorized by ordinance 0804-2016, passed June 6, 2016, through PO019909. This legislation will also authorize the extension and use of the unspent balance remaining on PO019909 after June 30, 2017.

The Department of Technology requires these services to ensure reliable operations in the City's data center. This agreement will provide cost-effective extended warranty service on critical data center equipment and software that has aged out of manufacturer warranty.

FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $62,268.00 (through ord. #1524-2015) and $90,645.00 (through ord. #0804-2016), respectively for these services provided by Netraid. The 2017 total cost of this ordinance is $80,000.00. Funds for this purchase are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this request, the aggregate contract total amount is $232,913.00. This legislation will also authorize the extension and use of the unspent balance on PO019909 after June 30, 2017.

CONTRACT COMPLIANCE:
Vendor Name: Netraid CC#: 73-1702250 Expiration Date: 5/26/19
(DAX Acct#: 009999)

Title

To authorize the Director of the Department of Technology to renew a contract with Netraid, for the purchase of HP and EMC Extended Warranty Services for the City's data center systems; t...

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