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File #: 1413-2017    Version: 1
Type: Ordinance Status: Passed
File created: 5/19/2017 In control: Judiciary And Court Administration Committee
On agenda: 6/12/2017 Final action: 6/14/2017
Title: To authorize the Municipal Court Clerk to modify the contract with CourtView Justice Solution, Inc. for the purchase of software services in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $61,302.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($61,302.00)
Attachments: 1. CourtView Sole Source 1413, 2. CourtView Sole Source Letter, 3. Ordinance 1413-2017, 4. CourtView Quotes 2017
Explanation

Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with CourtView Justice Solutions, Inc. (“CJS”) for the following services: for software address customization ($9,990.00); identity address matching enhancement ($21,312.00); optional services ($30,000.00) (“software services”) totaling $61,302.00 for the Franklin County Municipal Court Case Management System and Electronic Filing (“E-Filing”) of documents.

The software services are necessary to enter multiple addresses and to expand the identity matching process to include the address as part of the automated identity matching process for case filings; the optional services are necessary for monies needed in the event that additional services are required for the case management system and Electronic Filing (“E-Filing”) of documents.

Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court Case Management System, in accordance with the sole source procurement provisions of the Columbus City Codes.

Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software.

CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature. As such this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.

Contracts:
Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990...

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