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File #: 1743-2017    Version: 1
Type: Ordinance Status: Passed
File created: 6/23/2017 In control: Public Utilities Committee
On agenda: 7/24/2017 Final action: 7/26/2017
Title: To authorize the Director of Public Utilities to enter into a planned modification of the Division of Power’s General Engineering Services agreement with GPD Group, Inc.; to authorize transfers and expenditures up to $150,000.00 within the Electricity Build America Bonds Fund and the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2017 Capital Improvements Budget. ($150,000.00)
Attachments: 1. ORD 1743-2017 Information, 2. ORD 1743-2017 SWIF, 3. ORD 1743-2017 Funding

1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the General Engineering Services agreement with GPD Group, Inc., for the Division of Power, in the amount of $150,000.00.

The Division of Power requires professional services to assist Division personnel on a myriad of issues which cannot be provided exclusively by City personnel. Services may be required in the preliminary planning stages through the design and construction stages depending upon the nature of the project.

The planning area is “N/A” since work is performed on various projects throughout Columbus.

1.1 Amount of additional funds to be expended: $150,000.00
Original Agreement: $ 150,000.00 (PO054007)
Modification No. 1 (current): $ 150,000.00
Total (Orig. + Mod. 1) $ 300,000.00
Modification No. 2 (future): $ 150,000.00
Total (Orig. + Mods 1-2): $ 450,000.00

1.2. Reasons additional goods/services could not be foreseen:
Modification No. 1 (current) is needed to encumber additional funding for the first year of the agreement. (The original agreement encumbered in January 2017 is nearly depleted of its funds. This modification is expected to cover projects until the modification in 2018 is requested.)

1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out. An original agreement plus two annual modifications were planned.

1.4. How cost of modification was determined:
$150,000.00 is an estimated amount expected to cover projects until the next modification is approved in 2018.

This is a contract for needed supplemental engineering for the Division of Power’s various CIP projects, studies required by OSHA and PERRP i.e. Arc Flash Hazard Analysis, and possibly to reduce backlog of DOP’s routine engineering that may arise from unexpected work force reduction...

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