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File #: 1985-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/13/2017 In control: Technology Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to establish a contract with Hach Company for software maintenance and support on the WIMS system in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $9,355.00 from the Department of Technology, Information Services Operating Fund. ($9,355.00.)
Attachments: 1. 1985-2017 - Quote - OH City of Columbus HACH128744, 2. 1985-2017 - Sole source letter IIM 02-02-17, 3. 1985-2017 - Sole Source Form WIMS - Hach 2017, 4. 1985-2017 EXP
Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology on behalf of the Department of Public Utilities, to establish a software maintenance and support contract with Hach Company for the Water Information Management System (WIMS). The original agreement (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010. The agreement was most recently renewed by authority of ordinance 1833-2016, passed July 25, 2016, through purchase order PO031658. This contract will provide maintenance and support for the period October 20, 2017 through October 19, 2018, at a cost of $9,355.00.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced outdated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus code, Section 329.07. It has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $8,824.00 and $9,030.00, respectively, with Hach Company for software maintenance and support services. This ordinance will authorize the expenditure of $9,355.00. Funds are budgeted and identified within the Department of Technology Information Services Operating Fund.

CONTRACT COMPLIANCE:
Vendor: Hach Company F.I.D/C.C. #: 42-0704420 Expiration Date: 6/17/2018
(DAX Vendor account: 007929)

Title
To authorize the Director of the Department of Technology, on behalf of the D...

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