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File #: 2016-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/14/2017 In control: Technology Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to continue an annual software maintenance and support services contract with Hansen Banner, LLC. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $334,429.34 from the Department of Technology, Information Service Operating Fund. ($334,429.34)
Attachments: 1. 2016-2017 EXP, 2. 2016-2017 Sole Source Letter Hansen Banner,LLc, 3. 2016-2017 Columbus Quote Banner TCP MF Cobol 2017-2018, 4. 2016-2017 Sole Source Form

Explanation

 

BACKGROUND:

This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to continue an agreement with Hansen Banner LLC for annual software maintenance and support for CUBS.  The original contract (CT-15918) was established in 1994, and most recently continued under the authority of ordinance 1959-2016, passed September 19, 2016, establishing PO033101. This contract agreement will provide support for the coverage term period from October 1, 2017 to September 30, 2018, at a cost of $334,429.34. The CUBS system supports billing and collections for DPU.  This contract will allow DoT and DPU to continue utilizing services provided by Hansen for annual maintenance and support for CUBS.  In addition to this ordinance for maintenance and support continuation, ordinance 1949-2017 was most recently submitted to request that the contract be modified to cover professional services provided by Hansen for the first phase of the CUBS upgrade project to version 5.0. 

 

This ordinance also requests approval to continue services provided by Hansen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code as it has been determined Hansen is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.

 

FISCAL IMPACT:

In 2015 and 2016, $323,005.00 and $326,654.96, were legislated respectively for maintenance, support, and upgrades. The cost associated with this contract (2017) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $334,429.34. The aggregate contract total, including this request and the modification recently submitted via ordinance 1949-2017, is $12,747,780.08. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.

 

CONTRACT COMPLIANCE:  

Vendor Name: Hansen Banner LLC  F.I.D#/CC#: 46-5651020;  Expiration Date: 07/14/2018

(DAX Vendor Acct. #: 008834 

 

Title

 

To authorize the Directors of the Department of Technology and the Department of Public Utilities to continue an annual software maintenance and support services contract with Hansen Banner, LLC. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $334,429.34 from the Department of Technology, Information Service Operating Fund. ($334,429.34)

 

Body

 

WHEREAS, it is necessary to authorize the Directors of the Departments of Technology and Public Utilities to continue a contract with Hansen Banner, LLC., formerly known as Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual maintenance and support for CUBS; and 

 

WHEREAS, the original contract (CT-15918) was established in 1994, and most recently modified by authority of ordinance 1959-2016, passed September 19, 2016.  This contract will provide support for the period October 1, 2017 to September 30, 2018 at a cost of $334,429.34; and

 

WHEREAS, Hansen Banner, LLC., formerly known as Ventyx, Inc., is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products; and

 

WHEREAS,  it has become necessary in the usual daily operation of the Departments of Technology and Public Utilities to authorize the Directors to continue a contract for software maintenance and support services with Hansen Banner LLC., formerly known as Ventyx, Inc., to support the Columbus Utility Billing System (CUBS) and daily operational activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and are hereby authorized to continue an agreement with Hansen Banner LLC., formerly known as Ventyx, Inc., as the sole source provider for annual software maintenance and support for the Columbus Utility Billing System (CUBS).  This agreement will provide support for the period October 1, 2017 to September 30, 2018, at a cost of $334,429.34.

 

SECTION 2: That the expenditure of $334,429.34, or so much thereof as may be necessary, is hereby authorized to be expended from (please see attachment 2016-2017 EXP):

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $20,400.20

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $129,758.58

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sanitary Sewer} | Amount: $145,476.76

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 {Storm Sewer} | Amount: $38,793.80

 

SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

 

SECTION 4:  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 5:  That this ordinance is being submitted in accordance with the sole source provisions of the City of Columbus Code Chapter 329.

 

SECTION 6: This ordinance shall take effect and be in force from and after the earliest period allowed by law.