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File #: 1650-2017    Version: 1
Type: Ordinance Status: Passed
File created: 6/14/2017 In control: Public Utilities Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Directors of Public Utilities and Public Service to enter into a Construction Administration and Construction Inspection (CA/CI) services agreement with DLZ of Ohio, Inc.; to authorize the appropriation and transfer of $224,755.39 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund; the transfer within of $324,243.26 from Sanitary Sewer G.O. Bond Fund and a total expenditure of up to $548,998.65 from the said fund; to authorize the transfer within and the expenditure of up to $248,022.24 from the Department of Public Service Streets and Highways Bond Fund; to amend the 2017 Capital Improvements Budget; and declare an emergency. ($797,020.89)
Attachments: 1. Ord 1650-2017 DLZ template Director's Legislation Info Sheet, 2. Ord 1650-2017 530161-100105 Schedule 2A-1 (SWIF) (650600-100010), 3. Ord 1650-2017 650870.3 Schedule 2A-1 (SWIF), 4. Ord. 1650-2017 Funding Template REVISED MJC

Explanation

 

1.  BACKGROUND: This legislation authorizes the Directors of Public Utilities and Public Service to enter into a Construction Administration and Construction Inspection (CA/CI) services contract with DLZ of Ohio, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications.  DLZ of Ohio, Inc. will perform construction administration/inspection services for Division of Sewerage and Drainage that commence construction during the years 2017 through 2019.  The contract will be modified as needed throughout the three (3) year period to include these projects as they go to construction.  Projects are located throughout the City of Columbus. 

 

This group of CA/CI projects consists of funding for two (2) Sewerage and Drainage projects and one (1) Division of Public Service.

 

Division of Sewerage and Drainage:

General CA/CI                                                                                    (DPU)                                          CIP #:650800-100000                      $:   50,000.00

Morse/Dominion Integrated Solutions                     (DPU)                                          CIP #:650870-100003     $:  498,998.65

                                                                                                                                                                        DPU EXPENDITURE:  $: 548,998.65

 

Roadway Improvements - Cannon Drive*                     (DPS)                                          CIP #:530161-100105                     $: 248,022.24

 

                                                                                                                                                     TOTAL EXPENDITURE:                     $ 797,020.89

 

*: The Department of Public Service is funding the CA/CI portion of the relocation of Cannon Drive on the Ohio State University Campus.  The Franklin Main Sewer is located within Cannon Drive and it will be relocated as a result of the Cannon Drive Relocation Project.

 

2.   BID INFORMATION: The Department of Public Utilities advertised for a RFP for Construction Administration / Construction Inspection (CA/CI) services on the City’s Vendor Services website per the overall provisions of Section 329.  Four (4) proposals were received on November 4, 2016 from:  PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering.

The Department of Public Utilities recommended that three-year agreements be awarded to each of the responding firms.  This Ordinance will establish initial funding with DLZ of Ohio, Inc. for the projects mentioned above.

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ of Ohio, Inc.

 

3.   PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.

 

4.   CONTRACT COMPLIANCE INFO:  DLZ of Ohio, Inc.: 31-1268980 | MBR | Exp. 2/28/2020 | Vendor #: 004939

 

5.   EMERGENCY DESIGNATION: Is requested at this time, to be able to meet the construction inspection requirements for these projects.

 

6.                     ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation and repairs to existing sewers, relocation of existing sewers, and construction of new green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage / flooding issues.

 

7.  FISCAL IMPACT: This ordinance authorizes the appropriation and transfer of $224,755.39 from the Sanitary Sewer Reserve Fund 6102 to the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; the transfer within of $324,243.26 from Sanitary Sewer G.O. Bond Fund and a total expenditure of up to $548,998.65 from the said fund; the transfer within and the expenditure of up to $248,022.24 from the Department of Public Service (DPS) Streets and Highways Bond Fund 7704, for a combined expenditure of $797,020.89; and authorizes an amendment to the 2017 Capital Improvements Budget.

 

Title

 

To authorize the Directors of Public Utilities and Public Service to enter into a Construction Administration and Construction Inspection (CA/CI) services agreement with DLZ of Ohio, Inc.; to authorize the appropriation and transfer of $224,755.39 from the Sanitary Sewer Reserve Fund to the Sanitary Sewer General Obligation (G.O.) Bond Fund; the transfer within of $324,243.26 from Sanitary Sewer G.O. Bond Fund and a total expenditure of up to $548,998.65 from the said fund; to authorize the transfer within and the expenditure of up to $248,022.24 from the Department of Public Service Streets and Highways Bond Fund; to amend the 2017 Capital Improvements Budget; and declare an emergency.  ($797,020.89)

 

Body

 

WHEREAS, the Department of Public Utilities advertised for an RFP for Construction Administration / Construction Inspection services on the city’s Vendor Services website; and

 

WHEREAS, on November 4, 2016, the Department received 4 proposals from:  PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering; and

 

WHEREAS, the Department of Public Utilities recommends three-year agreements be awarded to each of these firms; and

 

WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and

 

WHEREAS, there are three (3) construction projects for which the Department of Public Utilities and the Department of Public Service require Construction Administration/Construction Inspection services: and

 

WHEREAS, it is necessary to authorize the transfer within and the expenditure of up to $248,022.24 from the Department of Public Service Streets and Highways Bond Fund 7704; and

 

WHEREAS, it is necessary to authorize the appropriation and transfer of $224,755.39 from the Sanitary Sewer Reserve Fund 6102 to the Sanitary Sewer General Obligation Bond Fund 6109; and

 

WHEREAS, it is necessary to authorize the transfer within of $324,243.26 and the expenditure of up to $548,998.65 from the Sanitary Sewer General Obligation Bond Fund 6109; and

 

WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and

 

WHEREAS, this transfer should be considered as a temporary funding method; and

 

WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Sanitary Reserve Fund; and

 

WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $224,755.39; and

 

WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the “Treasury Regulations”) promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the “Project”); and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to enter into construction administration and construction inspection (CA/CI) services agreement with DLZ of Ohio, Inc., or the preservation of the public health, peace, property, safety, and welfare; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Directors of Public Utilities and Public Service are hereby authorized to enter into a construction administration and construction inspection (CA/CI) services agreement with DLZ of Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229, to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the contract on file in the office of the Division of Sewerage and Drainage/Sewer System Engineering Section.

 

SECTION 2.  That from the unappropriated monies in the Sanitary Sewer Reserve Fund No. 6102, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2017, the sum of $224,755.39 is hereby appropriated to the Division of Sewerage and Drainage.

 

SECTION 3. That the City Auditor is hereby authorized to transfer and appropriate a total $224,755.39 from the Sanitary Sewer Reserve Fund 6102 to the Sanitary Sewer General Obligation Bond Fund 6109, at such time as deemed necessary by the Auditor, or so much thereof as may be necessary per the account codes in the attachment to this ordinance.

 

SECTION 4. That the City Auditor is hereby authorized to transfer $324,243.26 within the DPU Sanitary Sewer General Obligation Bond Fund 6109 and transfer $248,022.24 within the DPS Streets and Highways Bond Fund 7704 per the account codes in the attachment to this ordinance.

 

SECTION 5.  That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:

 

FROM:

Fund |Project No. | Project Name | Current Authority | Revised Authority | Change

6109 | P650009-100002 | Real Time Control | $32,941 | $0 | (-$32,941)

6109 | P650033-100000 | Big Walnut Trunk Sewer Sec 6F | $60,060 | $0 | ($-60,060)

6109 | P650243-100002 | JPWWTP Biosolids land application | $3,846 | $0 | (-$3,846)

6109 | P650343-100000 | SWWTP Multiple Hearth Pulse | $9,728 | $0 | (-$9,728)

6109 | P650348-100000 | WWFT I&C | $250 | $0 | (-$250)

6109 | P650350-100000 | WWTP Contingencies | $3,268| $0 | (-$3,268)

6109 | P650375-100000 | Compost Facilities Odor Reduction | $167,720 | $0 | (-$167,720)

6109 | P650560-100000 | Franklinton East Sewer Improvements | $42,625 | $0 | (-$42,625)

6109 | P650706-100000 | Lower Olentangy River Ecosystem | $12,006 | $8,199 | (-$3,808)

7704 | P590910-100002 | SciTech - OSU Research Park Envir. (Voted Carryover) | $534,447.00 | (248,023.00) | $286,424.00

 

TO:

Fund | Project No. | Project Name | Current Authority | Revised Authority | Change

6109 | P650870-100003 | Morse / Dominion Integrated Solutions | $0 | $324,244 | (+$324,246)

7704 | P530161-100105 | Roadway Impr. - Cannon Drive Relocation | $0 | $248,023 | (+$248,023)

 

SECTION 6.  That the Directors of Public Utilities and Public Service are hereby authorized to expend up to $548,998.65 from the Sanitary Sewer G.O. Bond Fund 6109 and $248,022.24 from the DPS Streets and Highways Bond Fund 7704 as detailed in the attachment to this ordinance.

 

SECTION 7.  That the said firm, DLZ of Ohio, Inc., shall conduct the work to the satisfaction of the Directors of Public Utilities and Public Service, and the Administrators of the Division of Sewerage and Drainage.

 

SECTION 8.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.

 

SECTION 10. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $224,755.39 (the "Obligations").

 

The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the dates of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c).  Upon the issuance of the Obligations the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.

 

SECTION 11.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 12. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.