Explanation
BACKGROUND: This ordinance is for the option to establish two (2) Universal Terms Contracts (UTCs) for Toter Refuse Container Replacement Parts and Victor Stanley Can Liners. The Division of Public Service will use these contracts to purchase specific and unique refuse container replacement parts used on 64 and 96 gallon Toter containers and Victor Stanley can liners used in Victor Stanley metal trash bins used in City Parks. These items are not available from any other vendors. The term of the proposed option contracts would be through June 30, 2019 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. The following vendors are sole sources for these parts as they are the only local distributor and authorized service provider for these specific manufacturers:
Toter Container Replacement Parts:
Best Equipment, Inc., CC## CC007016 expires 3/28/2019, all items $1.00
Total Estimated Annual Expenditure: $25,000.00
Victor Stanley Can Liners:
Victor Stanly, Inc., CC#96078-92552 expires 7/19/2019 all items $1.00
Total Estimated Annual Expenditure: $25,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts are budgeted from the General Fund. Fleet Management and other city agencies will be required to obtain approval to expend from its own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase specific and unique refuse container replacement parts: one for Toter Refuse Container Parts with Best Equipment, Inc. and one for Victor Stanley Can Liners with Victor Stanley, Inc.; both in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $2.00 from the General Fund. ($2.00)
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