Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Departments of Public Utilities (DPU) and Public Service, (DPS) to establish a contract for Bluebeam Revu eXtreme software licenses and maintenance and support with CDW Government, LLC. The term period for existing software licenses and maintenance and support is June 21, 2017 through December 17, 2017, for a cost of $854.36 for DPU and $3,286.00 for DPS, the new licenses are $15,602.04 for DPU and $5,474.40 for DPS, the new maintenance and support are $3,744.90 for DPU and $1,314.00 for DPS, to be co-termed to December 17, 2017, at a total cost of $30,275.70. Subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms.
The Department of Public Utilities currently uses Bluebeam software to review the right of way permits from the Department of Public Service. This increase in licenses and maintenance and support is due to the need to have all utility plans in a digital format and all plan reviewers to have the software for the Department of Public Utilities. The Department of Public Service wants more users to have access to the system.
The Department of Technology (DoT) through utilization of a Request for Quotation, received one (1) bid in response to RFQ005958 for purposes of Bluebeam Revu eXtreme software licenses and maintenance and support. After review of the proposal received, the recommendation is that the award be made to CDW Government, LLC for proposing the lowest responsive, responsible, and best bid.
Bidders: Amount:
CDW Government, LLC $30,275.70
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Operating Fund.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninte...
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