Explanation
1. BACKGROUND: The Division of Infrastructure Management utilizes street sweepers in their operations for street maintenance. Infrastructure Management and Fleet have determined units need to be replaced that are beyond their useful life and replace units that have been totaled due to accidents. It was also determined that the new units will be CNG powered.
The Purchasing Office opened formal bids on July 27th, 2017 for the purchase of three (3) CNG powered mechanical street sweepers, 3-Wheel and 4-Wheel units. Two complete bids were received:
Line RFQ005990 Price Jack Doheny Co. Inc. The Safety Company
10 CNG 3-Wheel Mechanical Sweeper Unit $298,909.00 $215,000.00
20 CNG 4-Wheel Mechanical Sweeper Unit $359,770.00 $315,000.00
30 Inspection Unit $2,500.00 Included In Pricing
40 Training Unit $900.00 Included In Pricing
50 Combo Order: Two 3-Wheel and One 4-Wheel Total No Bid $744,999.00
60 Combo Order: Two 4-Wheel and One 3-Wheel Total No Bid $844,998.00
After review of the bids, the Department of Public Service recommends award to the following vendor as the lowest, responsive and responsible bidder:
The Safety Company (MTech Co.) 26-1443913: Line items #30, #40, #50
The Safety Company also included options with pricing that exceed the specifications provided and have been determined to be in the best interest of the city to be included in the building of these sweepers. The two (2) 3-Wheel units will include a comfort suspension option and all three (3) sweepers will include a high speed hopper lift and dump option. Bid waiver is required by the Purchasing Office for award of these options.
The total cost will be $763,124.00
SUPPLIER: The Safety Company dba MTech Company: Vendor Account: 002197, 26-1443913
2. FISCAL IMPACT: $763,124.00 is budgeted for this purchase with Fund 2265, the Street, Construction Maintenance and Repair Fund.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely...
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