Explanation
BACKGROUND: This legislation is for the option to establish two (2) Universal Term Contracts (UTC) for Traffic Signal Communication System Equipment. The Division of Public Service is the primary user. Traffic Signal Communication System Equipment is used for roadway traffic signals throughout the City of Columbus. The term of the proposed option contracts would be approximately three (3) years, expiring June 30, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on May 25, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ005527). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Path Master, Inc.: CC006583; Items 1-4, 11-13, 31-36; $1.00
Gudenkauf Corporation: CC004454; Items 5-10, 14-30, 38-44; $1.00
No Award: Items 37 and 45
Total Estimated Annual Expenditure: $200,000.00, Division of Public Service, the primary user.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because the original contract expired 10/31/2016 and Public Service's stock is extremely limited. Without emergency action, Traffic Signal Communication System Equipment would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to ...
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