Explanation
This legislation is to authorize and direct the Recreation and Parks Department Director to modify and extend the current revenue contract CT01269R with Ruthfield Enterprises, LLC, dba Slabadabado Concessions, at Champions Golf Course. Champions Golf Course will have a new clubhouse built in time for the 2019 golfing season.
Background: The current food concessions contract with Ruthfield Enterprises, LLC dba Slabadabado Concessions expires December 31, 2017. It is in the best interest of the City to modify and extend the contract for one year to allow the current vendor to continue through to the end of 2018. In 2018, the Golf Division intends to bid out a multi-year contract for food concessions in the new Champions Golf Course Clubhouse.
Modifying the contract will require the vendor to make the annual payment for 2018 of $12,000.00 and the extension will provide an additional renewal year ending December 31, 2018. Invitations to bid were placed on Vendor Services on two occasions with no successful outcome. The first was placed for Mentel Memorial and Champions Golf Courses Food Concessions (combined) for bid opening on October 24, 2012 (SA#004616) with one (1) bid submitted that did not meet the bid requirements and was rejected. The second was for Champions Golf Course Food Concessions (only) for bid opening on November 20, 2012 (SA#004674) and there were no bids submitted. As a result of negotiating with Ruthfield Enterprises, LLC, dba Slabadabado Concessions, it later submitted a proposal that was accepted on March 19, 2013. (Commission passed 4-10-2013; Council-ORD. 0898-2013 passed 4-22-2013).
In 2013, the contract was modified by $7,500.00 for a total annual payment of $7,500.00 due to construction and remodeling of the Champions Golf course Clubhouse facility not being completed until June 2013, delaying the start of Slabadabado’s operations. (Modification #1-Commission passed 9-11-2013; Council-ORD. 2057-2013 passed 9-16...
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