Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Flygt Pump Parts. The Division of Sewerage and Drainage is the primary user. Flygy Pump Parts and Services are used for the maintenance and repair of Flygt systems within the City’s two wastewater treatment plants. The term of the proposed option contract would be approximately 2 years, expiring November 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 31, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006459). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Xylem Water Solutions, USA, CC# 008147 expires April 21, 2018, Items 1-196, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Sewage and Drainage, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because the current contract expires on November 30, 2017 and a lapse in contract term during an outage could result in disruption in the critical function of the wastewater treatment plants.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flygt Pump Parts and Services with Xylem Water Solutions, USA, Inc.; and to authorize the expenditure of $1.0...
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