Explanation
Background: This ordinance authorizes the option to purchase Process Control Computer System Maintenance for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through December 31, 2020 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid RFQ006869. The Purchasing Office opened formal bids on October 12, 2017. The Process Control Computer Maintenance is an automated computer system that monitors and controls the water production in the water treatment plants and in the distribution system, monitors and controls flow of water throughout the City.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the bidding requirement of City Code Chapter 329 (Requisition No. RFQ006869). Two hundred five (205) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award of the contract to the lowest responsive, responsible and best bidder:
Schneider Electrical Systems USA, Inc., Federal ID #: 04-1339430, Vendor #: 000162 exp. 6/07/2019
Total Estimated Annual Expenditure: $275,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
Emergency Action: Emergency action is requested since the current contract ends on 12/31/2017.
Fiscal Impact: Funding to establish this $1 option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Process Control Computer System Maintenance with Schneider Electrical Systems USA, Inc.; to authorize the expenditure of one dollar ($1.00) from the General Fund; and to decla...
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