Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Small Engine Parts and Grounds Equipment with Buckeye Power Sales Co Inc, and Century Equipment Inc. The Division of Fleet Management is the primary user for these parts and equipment. Small Engine Parts and Grounds Equipment are used to repair and maintain mowers and other small engine equipment. The term of the proposed option contracts would be approximately two years, expiring November 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on 11/2/2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ007119). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Buckeye Power Sales Co Inc, CC# 006053 expires 11/16/2019, Items 6, 8, &10, $1.00
Total Estimated Annual Expenditure: $80,000.00, Division of Fleet Management, the primary user
Century Equipment Inc, CC# 006990 expires 2/8/2019, Items 1, 4, 5, & 9, $1.00
Total Estimated Annual Expenditure: $80,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so as not to interrupt the purchase of small engine parts for repairs.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own...
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