Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Fire Hydrants and Fire Hydrant Parts with Core & Main LP, Site Supply Inc. and Ferguson Enterprises, Inc. The Division of Water is the sole user for Fire Hydrants and Parts. Fire Hydrants and Fire Hydrant Parts are used in the maintenance of water lines and fire hydrants. The term of the proposed option contracts would be approximately 2 years, expiring March 31, 2020, with the option to renew for one (1) additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ007613). The Purchasing Office opened formal bids on December 28, 2017 and three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Core & Main LP, CC# 030550887 expires 10/26/2019, Items: 23-28, 30-34, 37-41, 43 and 166. $1.00
Ferguson Enterprises Inc., CC#541211771, expires 10/25/2019, Items: 1-22, 87-106, 108-137, 139-158, 160, 162, 164 and 165, $1.00
Site Supply Inc., CC#21350146, expires 1/9/2019, Items: 44-73, 75-79, 81-86.
Total Estimated Annual Expenditure: $450,000.
No bids were received for items 29, 35, 36, 42, 74, 80, 107, 138, 159, 161 and 163 so these items will not be awarded.
Emergency Designation: This ordinance is being submitted as an emergency due to the importance of these commodities and to ensure there is no delays in the procurement process.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. The Di...
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