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File #: 0229-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/11/2018 In control: Public Utilities Committee
On agenda: 2/26/2018 Final action: 2/27/2018
Title: To authorize the Director of Public Utilities to enter into a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with CTL Engineering, Inc., for two (2) Division of Water projects; to authorize an expenditure up to $709,805.75 within the Water General Obligation Bonds Fund; and to amend the 2017 Capital Improvement Budget. ($709,805.75)
Attachments: 1. ORD 0229-2018 Information, 2. ORD 0229-2018 SWIF, 3. ORD 0229-2018 map, 4. ORD 0229-2018 Funding
Explanation

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2017 - 2019 Construction Administration and Construction Inspection (CA/CI) Services agreement with CTL Engineering, Inc.

Funding for this modification is for two (2) Division of Water Projects:
1. Scottwood Road Water Line Improvements, CIP No. 690236-100076; CPA = "Eastmoor/Walnut Ridge"
2. CA-CI for General Construction Projects, CIP No. 690549-100001; CPA = "N/A"

1.1. Amount of additional funds to be expended: $709,805.75
Original Agreement Amount: $1,176,463.19 (PO065668, PO065682, PO065685, PO065689, PO060681, PO060688)
Modification 1: $ 525,719.94 (Ord# 3084-2017, agreement currently in process)
Modification 2: $1,163,550.45 (Ord# 3270-2017 currently in process)
Modification 3 (current): $ 709,805.75
Total (Orig. + Mods 1 - 3) $3,575,539.33

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0875-2017, as well as Modification No. 1 under Ordinance No. 3084-2017, and Modification No. 2 under Ordinance No. 3270-2017.

1.3. Reason other procurement processes are not used:
The original Request for Proposal (RFP) indicated three firms would provide Construction Administration Services for projects commencing in 2017, 2018, and 2019. The procurement process for selecting CTL Engineering, Inc. was explained in Ordinance No. 0875-2017.

1.4. How cost of modification was determined:
Cost proposals were provided by CTL Engineering, Inc., reviewed by the Division of Water, and were deemed acceptable.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Division of Water does not ...

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