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File #: 0267-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/17/2018 In control: Finance Committee
On agenda: 2/12/2018 Final action: 2/14/2018
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for credit card fuel purchases, unleaded fuel, ethanol fuel, and diesel/biodesel, thereby allowing the Fleet Management Division to purchase needed fuel; to authorize the expenditure of $4,500,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($4,500,000.00)
Attachments: 1. Ord 0267-2018 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for various grades and types of vehicle fuels, on behalf of the Fleet Management Division, in order to fuel City vehicles. These fuels include unleaded, ethanol/E-85, and ultra-low sulfur diesel and bio-diesel fuels. Purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office.

A listing of these Universal Term Contracts and current UTC vendors are listed below:

Speedway, LLC PA002378 expires 7/31/18 [credit card fuel purchases]
Great Lakes Petroleum Co., PA000628 expires 3/31/2018 [unleaded fuel]
Benchmark Biodiesel, Inc., PA000629 expires 3/312018 [ ethanol fuel]
Benchmark Biodiesel, Inc., PA002515, expires 09/30/2019 [diesel/biodiesel]

These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.

Fiscal Impact: This ordinance authorizes an expenditure of $4,500,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for fuels and fueling services related to city vehicles. For 2018, the Fleet Management Division budgeted $10 million for unleaded and diesel fuels. In 2017, the Fleet Management Division expended $8.4 million for unleaded and diesel fuels. Additional legislation for fuel purchases are likely throughout the year due to the price fluidity of this commodity and as Fleet Management monitors fuel usage and Department fuel needs. This ordinance is contingent on the passage of the 2018 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2018 Operating Budget is passed to ensure an uninterrupted supply of fuel and fueling services. ...

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