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File #: 0366-2018    Version: 1
Type: Ordinance Status: Passed
File created: 1/25/2018 In control: Technology Committee
On agenda: 2/26/2018 Final action: 2/27/2018
Title: To authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS) in accordance with the sole source provisions of Columbus City Codes; and to authorize the expenditure of $250,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($250,000.00)
Attachments: 1. 0366-2018 EXP, 2. ESRI Sole Source ELA, 3. ESRI Columbus EA 2018 Proposal Letter 1.17.18, 4. ESRI City of Columbus ELA Quote 1.17.2018, 5. Sole Source Form Ord. No. 0366-2018 ESRI
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS). Previously the City entered into a three year ESRI enterprise agreement in 2015, authorized by ordinance 0245-2015, passed February 9, 2015. The City is entering into a new three year ESRI enterprise agreement. The most recent contract was authorized by ordinance 0411-2017, passed March 13, 2017, through purchase order PO055600. This ordinance will authorize the first year of the new three year agreement for the coverage term period from April 15, 2018 to April 14, 2019, at a cost of $250,000.00.
The City’s GIS system supports several business applications utilized by city residents and city employees. The applications include but are not limited to: crime mapping, snow and ice operation applications, Capital Improvement Projects mapping, Utility dashboards, Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products. This enterprise agreement will enable the City to continue to access ESRI maintenance and support for its current portfolio of ESRI software. The agreement will also enable the City unlimited licensing to the most heavily used ESRI software products, enabling the City to more cost-effectively meet emerging City GIS technology needs.
The City’s technology standard for GIS software is ESRI ArcGIS. ESRI is the sole provider of licensing, maintenance and support for its GIS software products. As such, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.

FISCAL IMPACT:
In 2016 and 2017, $210,000.00 was legislated each year with ESRI for an enterprise license agreement/contract. Passage...

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