Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Mechanical Joint Fittings with Core & Main LP, and Ferguson Enterprises, Inc. The Division of Water is the primary user for Joint Fittings that are used to repair and maintain water lines within the City of Columbus. The term of the proposed option contracts would be approximately three years, expiring March 31, 2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 1, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007704). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Core & Main LP, CC# 000148 expires 2/1/2020, Items #1-131, 134, 135, 139, 141, 142, 144-146, 148, & 151-195; $1.00
Ferguson Enterprises Inc., CC#009189 expires 10/25/2019, Items# 197-207; $1.00
No bids were received on Items# 132, 133, 136-138, 140, 143, 147, 149, 150, 196, & 208-210; these items will be requested through a bid process on an as needed basis.
Total Estimated Annual Expenditure: $150,000.00, Division of Water, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance due to the current contract expiring on March 31, 2018 and the need to have products available to maintain water lines.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. ...
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