Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Ready Mix Concrete with Anderson Concrete and Decker Construction. The Department of Public Service is the primary user of Ready Mix Concrete. Ready Mix Concrete are used for construction and repair projects throughout the City. The term of the proposed option contracts would be approximately two (2) years, expiring 4/30/2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 8, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ007744). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Anderson Concrete, CC#006044 expires 2/1/2020, Items# 1-18, & 20-28; $1.00
Decker Construction, CC#004549 expires 10/25/2019, Items# 17 & 26; $1.00
No bids were received on item#19; this item will be requested through a bid process on an as needed basis.
Total Estimated Annual Expenditure: $250,000.00, Department of Public Service the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency measure so that contracts may be in place in time for the construction season.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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