Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Various Batteries with Sutton Battery Company and Consolidated Electrical Distributor (CED). All agencies throughout the City of Columbus will utilize the contract for Batteries for maintaining buildings and equipment. The term of the proposed option contracts would be approximately three (3) years, expiring 4/30/2021, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on March 22, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008265). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Sutton Battery Company, CC# WBE005275 expires 10/31/2020, all items; $1.00
Consolidated Electrical Distributor, CC# 010270 expires 3/1/2020, all items; $1.00
Total Estimated Annual Expenditure: $40,000.00, all City of Columbus agencies are users.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract for Batteries will expire 4/30/18. Without emergency action Agencies will not be able to procure batteries needed throughout the City.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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