Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract agreement with Mythics, Inc. for the purchase of Oracle software licensing, maintenance, and support services. Oracle software is a critical component of a number of citywide business systems including 311, CUBS, Income Tax, WAM, and GIS. The software is server-based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. The Department of Technology originally procured these services with Mythics, Inc. through chapter 329 of the Columbus City Code, pursuant to RFQ005505. The contract included language that allowed for four (4) additional one (1) year terms, subject to mutual agreement and approval of proper City authorities. This ordinance authorizes the first of the four (4) allowable renewals/extensions. The contract agreement was most recently authorized by the authority of Ord. No. 1019-2017, passed on July 10, 2017 through purchase order PO073339. The total amount of funding requested via this ordinance/contract agreement is $651,698.73. The contract agreement shall provide software licensing, maintenance, and support services for the coverage term period from June 1, 2018 through May 31, 2019, in the total amount of $651,698.73. After this renewal is executed, the contract agreement can be extended/renewed annually for three (3) more additional one (1) year terms subject to mutual agreement and approval of proper City authorities.
FISCAL IMPACT:
During fiscal years 2016 and 2017, $761,601.35 and $663,629.97 were expended respectively for Oracle annual software maintenance and support. The cost for the 2018 contract for these services is $651,698.73. Funding is available in the amount of $651,698.73 within the Department of Technology, Information Services Division, Information Services Operating fund and two agencies' direct charge budget within DoT...
Click here for full text