Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Street Sweeper Parts and Broom Refills with Jack Doheny Companies, Inc. and United Rotary Brush Corporation. The Division of Fleet Management is the primary user for Street Sweeper Parts and Broom Refills. Street Sweeper Parts and Broom Refills are used to maintain the City’s vehicles and equipment. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 26, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008653). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Jack Doheny Companies, Inc., CC# 007536 expires 6/30/2020, Catalog 1: Items 1-15, $1.00
United Rotary Brush Corporation, CC# 008923 expires 6/30/2020, Catalog 2: Items 1-4, $1.00
Total Estimated Annual Expenditure: $150,000.00 with the Division of Fleet Management as the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance due to the current contract for Street Sweeper Parts and Broom Refills expiring June 30, 2018.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated ann...
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