Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Traffic Signal Controller Equipment with Path Master, Inc. The Division of Traffic Management is the sole user for Traffic Signal Controller Equipment which are used at all traffic signals throughout the City. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2021, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on May 3, 2018.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008648). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Path Master Inc., CC# 006583 expires 5/3/2020, Items 1-55, and 57-61, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Traffic Management, the sole user
Item#56 will not be awarded due to the sole bidder did not meet the specifications. This item will be informally bid as needed.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance due to the current contract expiring 5/31/2018.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract...
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