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File #: 1834-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/21/2018 In control: Public Utilities Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the Director of Public Utilities to renew and increase the 2017 - 2019 Construction Administration / Inspection Services Agreement with Stantec Consulting Services, Inc., for the Division of Water’s O’Shaughnessy Dam - 2018 Spillway Erosion Rehabilitation Project; to authorize a transfer and expenditure up to $310,800.00 from the Water General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($310,800.00)
Attachments: 1. ORD 1834-2018 Information, 2. ORD 1834-2018 Utilization, 3. ORD 1834-2018 map, 4. ORD 1834-2018 Funding
Explanation

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract renewal to the 2017 - 2019 Construction Administration / Inspection Services Agreement with Stantec Consulting Services, Inc.

Funding for this renewal will be for the Division of Water’s O’Shaughnessy Dam - 2018 Spillway Erosion Rehabilitation Project, CIP 690472-100002, Contract No. 2182.

Community Planning Area: “N/A” since the project is out of City boundaries.

1.1. Amount of additional funds to be expended: $310,800.00
Original Agreement Amount: $ 623,636.23 (PO081277)
Renewal 1 (current): $ 310,800.00
Total (Orig. + Renewal 1) $ 934,436.23

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and renewals were anticipated and explained in the original legislation under Ordinance No. 1809-2017.

1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated four firms would provide Construction Administration / Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting Stantec Consulting Services was explained in Ordinance No. 1809-2017.

1.4. How cost of renewal was determined:
Cost proposals were provided by Stantec Consulting Services, Inc., reviewed by the Division of Water, and were deemed acceptable.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of the O’Shaughnessy Dam - 2018 Spillway Erosion Rehabilitation Project is to provide for repairs to the spillway to correct erosion and other rehabilitation as identified in the 2015 O'Shaughnessy Hydro FERC independent consultant inspection (Project 690251-100000). The Federal Energy Regulatory Commission mandates independent consultant inspections of the O'Shaughnessy Dam and Hydroelectric facility every 5 years. The O’Shaughnessy Dam pr...

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