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File #: 1788-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/19/2018 In control: Technology Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA) with Advizex Technologies, for hardware and software maintenance and support services; to authorize the expenditure of $225,586.58, from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($225,586.58)
Attachments: 1. 1788-2018 - Quote II - Advizex HW - City of Columbus (EMC 2018 IsilonHW) - 05.24.2018, 2. 1788-2018 - Quote I - Advizex HW - Copy of Columbus (EMC 2018 RNW), 3. 1788-2018 - Quote SW Advizex - City of Columbus (EMC 2018 IsilonSW) - 05.24.2018, 4. 1788-2018 Quote III - Advizex HW - City of Columbus (EMC 2018 SWITCHES) - 05.24.2018, 5. 1788-2018 EXP
Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA001240), for Advizex Technologies, which expires June 30, 2019 for software and hardware maintenance and support. The EMC hardware and software support services is needed for the City’s backup storage area network (SAN). The most recent contract was authorized through ordinance number 1445-2017 passed by City Council June 19, 2017 establishing PO072474. The coverage term period for this Purchase Order is 7/1/2018 through 6/30/2019 at a total cost of $225,586.58.

EMERGECNY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT:
In the years 2016 and 2017, $230,939.76 and $354,914.91, respectively was legislated by the Department of Technology (DoT) for hardware and software maintenance and support services. The total cost (2018) associated with this legislation for hardware and software maintenance and support services is $225,586.58. The cost of this contract only includes the EMC hardware and software maintenance and support services portion. Funds totaling $225,586.58 for this purchase were identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.

CONTRACT COMPLIANCE:
Advizex Technologies; C.C#/F.I.D#: 37-1504931; Expiration Date: 06/30/2021
DAX vendor Acct. #007452

Title

To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate existing Universal Term Contracts (UTC's)/Purchase Agreements (PA) with Advizex Technologies, for...

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