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File #: 1837-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/21/2018 In control: Technology Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Director of the Department of Technology to renew a contract with Quick Caption for the purchase of closed caption services for the City; to authorize the expenditure of $40,950.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($40,950.00)
Attachments: 1. 1837-2018 EXP, 2. 1837-2018 - Quick Caption Quote 2018
Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to establish the third ( 3rd ) and final year of a contract renewal with Quick Caption for closed caption services for the term period of September 1, 2018 to August 31, 2019 at a cost of $40,950.00. The Department of Technology procured this service in 2016 through formal bid RFQ002219. The initial term of this agreement was one (1) year, with the option for two (2) additional one (1) year terms. Year one renewal, the most recent contract was authorized through ordinance no. 1530-2017, passed July 10, 2017, PO073279.

The Department of Technology requires these services to ensure reliable operations for the City’s CTV Media center. This agreement will provide cost-effective services for closed caption Media Services for CTV.

EMERGENCY:
Emergency action is requested to expedite authorization of the funds needed to cover the cost and continue services from the supplier at the price proposed.

FISCAL IMPACT:
In 2016 and 2017, the Department of Technology legislated $17,850.00 and $61,000 respectively with Quick Caption services for the City’s CTV Media Center. The total cost (2018) associated with this legislation is $40,950.00. Funds totaling $40,950.00 for this purchase were identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.

CONTRACT COMPLIANCE:
Vendor Name: Quick Caption CC#: 57-1183861 Expiration Date: 06/09/2019
(DAX Acct#: 009431)

Title
To authorize the Director of the Department of Technology to renew a contract with Quick Caption for the purchase of closed caption services for the City; to authorize the expenditure of $40,950.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($40,950.00)

Body

WHEREAS, this legislation authorizes the Director of the Depar...

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