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File #: 2011-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/5/2018 In control: Technology Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an agreement with NextGen Healthcare Information Systems, LLC for hosting and ongoing support of an electronic medical record system in accordance with sole source provisions in the Columbus City Code; to authorize the expenditure of $225,369.40 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($225,369.40)
Attachments: 1. NextGen sole source letter.pdf, 2. 2011-2018 EXP, 3. 2018 NextGen Quote - Columbus Health Dept Summary of Annual Costs, 4. Sole Source Form Ord. 2011-2018
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an agreement with NextGen Healthcare Information Systems for hosting and ongoing support of an electronic medical record system. The original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014, and included four options to renew for additional one year terms. The agreement was most recently renewed and authorized under the authority of ordinance 1966-2017, passed July 24, 2017 through purchase order PO081213. This ordinance will authorize the fourth renewal option (year five of a five year agreement) providing service for the period August 1, 2018 to July 31, 2019, at a cost of $225,369.40.

The hosted NextGen system enables the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.

This ordinance also requests approval to continue an agreement with NextGen Healthcare Information Systems, LLC in accordance with sole source procurement provisions of Section 329 of the Columbus City Code as it has been determined that NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software.

FISCAL IMPACT:
In 2016 and 2017, the Department of Technology legislated $183,952.56 and $212,359.84 respectively with NextGen Healthcare Information Systems, LLC for the provisioning, hosting, and ongoing support services of an electronic medical records system utilized by the Columbus Public Health Department. The cost for the 2018 hosting and ongoing support services for the electronic medical records system is $225,369.40. Funds are budgeted and availabl...

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