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File #: 2155-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/16/2018 In control: Technology Committee
On agenda: 7/23/2018 Final action: 7/25/2018
Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into a contract with Motorola Solutions, Inc. for software maintenance and support services associated with the Division of Police’s PremierOne Records computerized crime data reporting system in accordance with sole source provisions of Columbus City Code; to authorize the expenditure of $203,930.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($203,930.00)
Attachments: 1. 2155-2018 EXP, 2. 2155-2018 - Sole Source Letter - Motorola 2018, 3. 2155-2018 - Sole Source Form Motorola 2018, 4. 2155-2018 Motorola 2018 email, 5. 2155-2018 - City of ColumbusQuote MSA 2018
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Department of Public Safety, Division of Police, to enter into a software maintenance and support contract with Motorola Solutions, Inc. to manage the maintenance agreement on the PremierOne Records Computerized Crime Data Reporting System. The original contract (EL014325) was authorized by ordinance 0855-2013 on April 22, 2013 and included the option to renew for four (4) additional one (1) year terms after the initial year of the contract in accordance with the sole source provisions of the Columbus City Code, Chapter 329. This contract was most recently authorized under ordinance 0441-2017 passed March 27, 2017 through PO058796. The term period for this contract is from March 1, 2018 through December 31, 2018, at the cost of $203,930.00.

In 2002, the Division of Police purchased and implemented a computerized Ohio Incident Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-2001 passed December 17, 2001, for offense and complaint/incident reports. NIBRS is a set of rules set forth by the federal government to be followed by local and state agencies when reporting crime statistics. It assures all law enforcement agencies report crime data using the same data makers, types, and descriptors, as well as the same reporting methods, which enhances the FBI's ability to analyze the incoming statistics. The data migration from the legacy records management system (NetRMS) to the Motorola PremierOne Records system was authorized under ordinance 0343-2014 passed February 24, 2014 (EL015362), and awarded through solicitation SA005116 allowing for the data to be housed in one system.

The PremierOne Records Computerized Crime Data Reporting System is a proprietary system from Motorola Solutions, Inc. the sole provider and copyright holder of the system. As such, the City must purchase annual support and m...

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