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File #: 1786-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/19/2018 In control: Public Service & Transportation Committee
On agenda: 7/30/2018 Final action: 8/3/2018
Title: To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to enter into contract and establish a purchase order for equipment and attachments from Deere & Company using a State of Ohio, State Term Schedules (STS); to authorize the expenditure of $570,000.00 from Municipal Motor Vehicle Tax Fund (2266) and to declare an emergency. ($570,000.00)
Attachments: 1. 1786-2018, 2. 330G Skid Steer - Quote 17138077, 3. 333G Skid Steer - Quote 17138611, 4. Alamo Mowing Decks - Quote 17162160, 5. 6155M Tractor - Quote 17145601
Explanation

1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management, is responsible for mowing and clearing various public right of way areas within the City of Columbus. The Division has shown a need for replacement equipment to include a tractor and skid steers with mowing and forestry attachments. The Department has determined the most cost effective means to obtain this equipment is to use existing State Term Schedules (STS) available through the State of Ohio Office of Procurement.

This legislation authorizes the Director of Finance and Management, on behalf of the Department of Public Service, to enter into contract and establish a purchase order for equipment using State of Ohio, State Term Schedules (STS) contract number 800276, expiration date 12/31/2018, 800316, expiration 8/31/2019, and 800528, expiration 11/30/2018 with Deere & Company. This ordinance also authorizes the expenditure from the Municipal Motor Vehicle Tax Fund (2266) for this purpose and to declare an emergency.

Ordinance 0582-1987 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.

2. CONTRACT COMPLIANCE
The contract compliance number for Deere & Company is CC007201 and expires on 7/3/2020.
3. FISCAL IMPACT
The requested funds of $570,000.00 are budgeted and available for this purpose in the Municipal Motor Vehicle Tax Fund (2266).

4. EMERGENCY DESIGNATION
Emergency action is requested in order to receive the needed equipment and put it into operation as quickly as possible during the mowing season.

Title

To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to enter into contract and establish a purchase order for equipment and attachments from Deere & Company using a State of Ohio, State Term Schedules (STS); to authorize the expenditure of $570,000.00 from Municipal Motor Vehicle Tax Fund (2266) and to declar...

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