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File #: 1963-2018    Version: 1
Type: Ordinance Status: Passed
File created: 7/2/2018 In control: Recreation & Parks Committee
On agenda: 7/30/2018 Final action: 8/3/2018
Title: To authorize the Director of Recreation and Parks to enter into contract with Braun & Steidl Architects for the assessment of departmental facilities; to authorize the transfer of $350,000.00 between projects within the Recreation and Parks Permanent Improvement Fund; to amend 2018 Capital Improvements Budget; to authorize the expenditure of $350,000.00 from the Recreation and Parks Permanent Improvement Fund; and to declare an emergency. ($350,000.00)
Attachments: 1. Facility Assessments
Explanation

This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Braun & Steidl Architects for the assessment of departmental facilities.

Background: The Department maintains over 130 buildings, totaling a little more than 1 million square feet. Each of these facilities include plumbing, HVAC, electrical components as well as roofs, exterior envelopes and windows. As part of the long range capital improvement plan, a better understanding of the condition of the facilities is needed to help direct future capital funding. This project will start to assess our oldest and heaviest used buildings, develop a comprehensive report and data base to help determine what and when improvements are needed and at what cost. This report will be updated annually.

There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid a delay with this project. There is August recess for Commission and Council.

A Request for Qualifications was sent out and responded to by twelve firms. Qualifications were reviewed, interviews held to select a firm to do the project.

Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 8, 2017 and received by the Recreation and Parks Department on July 25, 2017.

Company Status
Ameresco MAJ
ARC Document Solutions MAJ
Arcadis MAJ
Braun & Steidl Arch MAJ
CTL Engineering AS1
EMG MAJ
Heapy Engineering MAJ
KLH Engineers MAJ
O&S Associates MAJ
Prime AE Group MBE
Schooley Caldwell MAJ
Schorr Architects MAJ

After reviewing the proposals that were submitted, it was determined that Braun & Steidl was the most responsive bidder.

Braun & Steidl and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter...

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