City of Columbus - File #: 2284-2018

• File #: 2284-2018
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/1/2018
• In control: Public Utilities Committee
• On agenda: 9/24/2018
• Final action: 9/27/2018
• Title: To authorize the Director of Public Utilities to renew and increase the 2017 - 2019 Construction Administration Services Agreement with Stantec Consulting Services, Inc., for the Division of Water’s Dundee Avenue Area Water Line Improvements Project; to authorize a transfer and expenditure up to $418,665.20 from the Water General Obligations Bond Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($418,665.20)

Date	Ver.	Action By	Action	Result
9/27/2018	1	CITY CLERK	Attest
9/26/2018	1	MAYOR	Signed
9/24/2018	1	COUNCIL PRESIDENT	Signed
9/24/2018	1	Columbus City Council	Approved	Pass
9/17/2018	1	Columbus City Council	Read for the First Time

Explanation

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract renewal to the 2017 - 2019 Construction Administration Services Agreement with Stantec Consulting Services, Inc.

Funding for this renewal will be for the Division of Water’s Dundee Ave Area Water Line Improvements Project, (690236-100082, Contract No. 2057).

Community Planning Areas: “Eastmoor/Walnut Ridge” (majority) and “Eastland/Brice” areas.

1.1. Amount of additional funds to be expended: $418,665.20
Original Agreement Amount: $ 623,636.23 (PO081277)
Renewal #1: $ 310,800.00 (in process)
Renewal #2 (current): $ 418,665.20
Total (Orig. + Renewals 1-2) $1,353,101.43

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 1809-2017 as well as Renewal No. 1 under Ordinance No. 1834-2018.

1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated four firms would provide Construction Administration Services for projects in 2017, 2018, and 2019. The procurement process for selecting Stantec Consulting Services, Inc. was explained in Ordinance No. 1809-2017.

1.4. How cost of renewal was determined:
Cost proposals were provided by Stantec Consulting Services, Inc., reviewed by the Division of Water, and deemed acceptable.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The Division of Water does not have the manpower to perform all of the duties necessary to administer and inspect construction of said projects; Stantec Consulting Services, Inc. will perform the services. The goal of the Dundee Avenue Area Water Line...