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File #: 2777-2018    Version: 1
Type: Ordinance Status: Passed
File created: 9/30/2018 In control: Public Utilities Committee
On agenda: 11/19/2018 Final action: 11/21/2018
Title: To authorize the Director of Public Utilities to enter into a professional engineering agreement with Hatch Associates Consultants, Inc. for the Short Circuit Coordination Study and the Arc Flash Study #1; and authorize the expenditure of up to $1,000,000.00 from the Sanitary Sewer General Obligation Bond Fund. ($1,000,000.00)
Attachments: 1. Ord 2777-2018 17. Director's Legislation Information Sheet (2-8-2018), 2. Ord 2777-2018 5. Sch 2A-1 New Utilization Form (5-2-18), 3. Ord 2777-2018 DAX Financial Form 650260-100008
Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants, Inc. for the Short Circuit Coordination Study and the Arc Flash Study #1, CIP# 650260-100008. This work includes field collection of all device and component ratings, settings, sizes, lengths, etc.; development of a model and provides the coordination settings to reduce incident arc flash energy system. This project will reduce nuisance tripping of electrical equipment, update arc flash rating nameplates required by OSHA, and provide a safer working environment for plant personnel. This includes affixing arc flash hazard labels to all equipment as required by OSHA.

2. PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received seven (7) proposals on December 8, 2017 from the following companies:

Name C.C. No. / Exp. Date | Vendor # | City/State | Status
Hatch Associates 13-6094431 | 05/21/2020 | 025646 | Columbus, OH MAJ
HDR Engineering, Inc. 47-0680568 | 07/16/2020 | 008851 | Columbus, OH MAJ
Patrick Engineering 36-3008281| 10/21/2018 | 007237 | Columbus, OH MAJ
Wells Engineering, PSC 20-0391638 | 10/25/2019 | 000932 | Florence, KY MAJ
AVO Training Institute, Inc. 22-1854730 | Dallas, TX TBD
Lewellyn Technology LLC Indianapolis, IN TBD
Electric Power Systems 43-1906416 | 5/26/2019 | 008044 | Brunswick, OH MAJ

Hatch Associates Consultants, Inc. was selected as the lowest best, responsible vendor.

3. Project Timeline: This is anticipated to be a 4 year contract with annual renewals. Adjustments to fees and scope will be made by contract renewal based on annual (or semiannual) proposals ...

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